Smart Attachments add-on is an attachment organizer for JIRA server. It can be activated for all project types available in JIRA.
Project Configuration and Setup
Initial experience with the add-on starts from its configuration for a specific project.
Here you can enable the add-on and create the set of categories for storing attachments. Additionally, you can set access restrictions for users, user groups and project roles and select issue types where categories are displayed.
If needed, you can import the existing project configuration and propagate it to multiple projects having the same configuration.
Attachment Management
When you open the issue, you can see the list of attachment categories which you can upload files to. The set of visible categories may vary depending on the issue type and access restrictions set for each category.
You can re-order categories the way you want them to be displayed, or collapse the unnecessary ones.
Upload of attachments, as well as their moving, is performed directly by drag-and-drop. Selection of attachment categories is also available in the issue status transition forms and native Upload Attachments form. So you can quickly upload attachments to the necessary categories or move them from one category to another.
The add-on is equipped with the revision tracking mechanism that allows you to store multiple revisions under the one document. Instead of graying out (as JIRA does), the add-on shows the full set of revisions available for the specific document.
You can perform bulk operations for quick attachment management, the following operation are available:
- delete a batch of attachments
- move attachments between categories
- download a set of attachments
- send multiple files to email
- archive several attachments
The add-on also allows you to edit Office files and keep them as distinct revisions, which you can always comment.
Workflow Automations
The add-on is equipped with conditions, validators and post-functions.
You can validate that the specific category is not empty or contains files matching the specific naming pattern or regular expressions. Additionally, it can check that there are files uploaded by a specific user, user group or project role.
The post-functions allow you to execute the following operations:
- move attachments to the specific category when moving the issue to review
- email attachments to one or multiple addressees when review is required
- delete attachments from the specific category once the issue is closed or resolved
These tools allow you to automate routine operations on attachments.